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Supplier Terms & Conditions


  1. Supplier notification is required in cases of nonconforming product, including arrangements for Pivot Manufacturing’s approval of supplier nonconforming material.
  2. Supplier notification is required for changes in product and/or process definition.
  3. The supplier will flow down to sub-tier suppliers the applicable requirements in the purchasing documents, including key Characteristics.
  4. Certification(s) of Compliance to all applicable specifications is required, and shall include material description, alloy/temper, size if applicable, and mill test reports with lot traceability data if applicable. Certification(s) of Compliance to all applicable specifications are also required for special processes.
  5. Right of Entry shall be granted to Pivot Manufacturing, its customers, and regulatory authorities, to all facilities involved with the order. Access shall be granted to all applicable records, for the purpose of monitoring product quality.
  6. Records resulting from the processing of this order shall be retained for a minimum of seven (7) years after completion of Pivot Manufacturing’s customer’s contract, or as otherwise required by that customer.
  7. AS9100/ISO 9001 Quality Management System or equivalent preferred.
  8. Calibration Service; Calibrate to industry standard or manufacture specification. Suppliers providing Calibration Services compliant to ISO 17025 are preferred. All Calibration Certificates must identify standards used and must be traceable to NIST (National Institute of Standards Technology).
  9. Supplier shall provide a proper Bill of Lading signed by Carrier, or any other legally applicable documents providing title to the goods to Purchaser upon delivery, fully protecting all parties in case of damages in transit. All cost incurred due to improper packing will be paid by Seller.
  10. Certification of Materials and/or Process performed must accompany materials/parts received. Invoice will be aged for payment based on date Certification(s) is received.
  11. As applicable, the Vendor shall comply with the DPAS priority ratings, imposed by the Federal Government, referenced on the purchase order. DPAS Ratings: (DX) Highest national defense urgency. (DO) Critical to national defense.
  12. EXPORT/IMPORT/ITAR COMPLIANCE Warning: Information furnished to seller under this purchase contract may contain data subject to U.S. Export Laws and Regulations. Seller is advised that such data may not be exported or re-exported to foreign persons, employed by or associated with, or under contract to seller or seller’s lower tier suppliers, without the prior written consent of General Aviation Industries, Inc., and under the authority of an export license or applicable license exemption. If such data is marked as export controlled, seller shall indemnify and hold buyer harmless from and against any and all claims, liabilities and expenses resulting from sellers’ failure to comply with the Export Laws and Regulation of the United States.
  13. COUNTERFEIT PARTS PREVENTION a) The Supplier warrants that Counterfeit Supplies shall not be supplied to the Purchaser or installed in the Purchaser’s products by the Supplier. b) The Supplier warrants that only new, unused, authentic, genuine and legitimate Items shall form part of the Supplies supplied to the Purchaser.
  14. Ensure that persons / employees are aware of their contribution to product or service conformity, product safety, and the importance of ethical behavior.
  15. Buy American Act (DFAR 252.225-7001) and Qualified Countries (DFAR 252.225-7002) is imposed on this contract.